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Modern Recruitment: Best ATS – Applicant Tracking Systems

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What is an Applicant Tracking System?

Hiring employees have always been complicated. The process would include advertising the vacancy, short-listing candidates and manually setting up interviews. These seemingly simple steps are however time consuming and tedious. Fortunately, several companies have developed recruitment software called Applicant Tracking System (ATS) to help recruiters manage the whole hiring process better. Though the features vary from software to software, most of them offer similar basic functionality.

Impact of ATS

ATS facilitates workforce planning and provides an all-in-one platform for posting jobs, filtering suitable candidates based on the requirements posted, and organizational socialization. These digital databases streamline an entire spectrum of information, such as job requirements and resumes of the applicants through customizable analytics.

The shift from the traditional hiring methods to the digital framework had alleviated many problems. For instance, recruiting managers can now rely on ATS recruitment software to manage the technical complexities of the recruitment process resulting in a smoother all-round flow and an enjoyable experience for interviewing candidates. According to a recent survey, an astonishingly high rate of 97% of the talent managers and recruiters find recruitment software beneficial.

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Hence, we present our comparative analysis of ATS recruitment software that are widely considered as the best among recruiters and HR Managers across the globe.  Like all our articles, they are simplified and written for casual reading. So, read as you take a break. Hop on, and read on!

  1. BambooHR
  2. Breezy HR
  3. Eddy
  4. Freshteam
  5. GoHire
  6. Recruiteze
  7. Staff Squared HR
  8. Zoho Recruit
  9. *BONUS

1. BambooHR

Best ATS: BambooHR

Year Founded: 2008

Country: USA

Essentials

  • Mass Publish Jobs: Yes, to 3 Job Boards & 3 Social Networks
  • Source Candidates: No
  • Screening Assessments: Yes
  • Contact & Schedule Interview: Yes
  • Send Offer Letter: Yes
  • Custom Hiring Workflow: Yes
  • Build Career Page: No
  • Reports & Analytics: Yes
  • GDPR Compliant: Yes
  • Integrations: 90+
  • Mobile App: Yes

Buy Factor

  1. Complete HRIS – The first in our list to introduce is BambooHR. This software is not just any ATS. Instead, it is a complete HR Information System that has features for management of your employee data, compensation and benefits, onboarding, offboarding and even satisfaction and performance. That said, this software is packed and available at a regular subscription. Good if you are looking for a complete suite! Unsure what other good HRIS there is? Read our article HERE.
  2. Consensus Hiring – With BambooHR as your ATS, you have better control at building the high performing team you want when your team (even the whole company), can review applicants and impact decision. The software uses custom permission to set certain staffs as ‘reviewers’ and let them communicate with other reviewers via system chat. Conversely, they can always leave notes to ensure everybody stays in the same page as they decide to hire or not.
  3. New-Hire Onboarding – Sourcing and recruiting is one matter, but onboarding is totally another! BambooHR provide tools for the staff in-charge to take care of contacting the new hire, onboarding proceedings, documents required etc. What a great way to inculcate positive culture and atmosphere! Superb for the corporate recruiter!

Pricing

  • Free Plan: No
  • Paid Plans: fr US$ 8.25/mo per employee
  • Free Trial: 7 Days

2. Breezy HR

Best ATS: Breezy HR

Year Founded: 2014

Country: USA

Essentials

  • Mass Publish Jobs: Yes, to 50+ Job Boards
  • Source Candidates: Yes
  • Screening Assessments: Yes
  • Contact & Schedule Interview: Yes
  • Send Offer Letter: Yes
  • Custom Hiring Workflow: Yes
  • Build Career Page: Yes
  • Reports & Analytics: Yes
  • GDPR Compliant: Yes
  • Integrations: 30+
  • Mobile App: Yes

Buy Factor

  1. Automated Background Check – Not all ATS comes with built-in background checks! Still, Breezy has built-in functionalities that make use of integration with Checkr or GoodHire to run automated background checks of your potential hire. Sure, the background check may not yield fully accurate results, but it can save a whole of time by filling in many big and small unknowns of your candidates. We like this tool, and really recommend anyone to try!
  2. EEOC & OFCCP Compliance – If you are a US company, you would have heard about these 2 compliances. In short, these are national-level based compliances to ensure fair employment for employees. With Breezy, the software incorporates the respective regulatory guidelines in their employee data collection to stay compliant, and trusted in the industry. Above all, activating these compliances is a simple switch on/off, and totally hassle-free!
  3. In-Built Team Collaboration – In similar fashion to BambooHR, Breezy comes with even more team collaboration tools for that perfect hire for the organisation. Set custom permission for reviewers, discuss in real-time using system chat, share results of scorecards, schedule interviews between employees and candidates all within the platform! Moreover, if you are using Breezy’s mobile app, you can receive real-time notifications to enable quick turn-arounds, and collaborate even better! A real booster to working from home!

Pricing

  • Free Plan: Yes, for unlimited users & candidates!
  • Paid Plans: fr US$ 143/mo with unlimited candidate pools
  • Free Trial: 14 Days

3. Eddy

Best ATS: Eddy

Year Founded: 2017

Country: USA

Essentials

  • Mass Publish Jobs: Yes, to 3+ Job Boards
  • Source Candidates: No
  • Screening Assessments: No
  • Contact & Schedule Interview: Yes
  • Send Offer Letter: Yes
  • Custom Hiring Workflow: Yes
  • Build Career Page: Yes
  • Reports & Analytics: Yes
  • GDPR Compliant: Yes
  • Integrations: Nil
  • Mobile App: No

Buy Factor

  1. All-In-One HR Suite – Like BambooHR, Eddy is another complete HR software. It comes with tools for employee management, payroll, time tracking, onboarding and more. So, keep Eddy in mind if you are looking for more than an ATS. In fact, we had reviewed Eddy together with other HRIS HERE. Be sure to read and find out more!
  2. Hiring Collaboration – We can’t stress how useful hiring collaboration tools can be in an ATS. After all, an employee belongs to the company. Having a general consensus will definitely lead to better hire by minimising individual biases. Nonetheless, its also about hiring effectively and efficiently too, which impact how candidates view the company.
  3. Paperless Onboarding – An onboarding experience that is self-directed and paperless? How great! With Eddy, new hires can e-sign employment documents right from the first day. Then, they can proceed to creating their own Eddy account, if they need, and move on to the next task. All fully trackable and automated to ensure a productive and smooth first day for your new hire!

Pricing

  • Free Plan: No
  • Paid Plans: fr US$ 8/mo per employee + US$ 49/mo as base fee
  • Free Trial: No

4. Freshteam

Best ATS: Freshteam

Year Founded: 2017

Country: USA

Essentials

  • Mass Publish Jobs: Yes, to 7 Job Boards & 4 Social Networks
  • Source Candidates: No
  • Screening Assessments: Yes
  • Contact & Schedule Interview: Yes
  • Send Offer Letter: Yes
  • Custom Hiring Workflow: Yes
  • Build Career Page: Yes
  • Reports & Analytics: Yes
  • GDPR Compliant: Yes
  • Integrations: 16
  • Mobile App: Yes

Buy Factor

  1. Smart HRMS – Another full-fledged HR platform here with employee management tools, time tracking, onboarding etc. Besides, Freshteam is just one of the many products of Freshworks, a renowned business software company. So, if your company is already a user of other Freshworks suites such as Freshsales and Freshmarketer, then you know how good Freshteam can be. If not, make time to check out Freshworks!
  2. Resume Parsing – Just to highlight, not all ATS provide resume parsing, which can be really useful, albeit its accuracy. Resume parsing reads the content of a resume you received to auto-populate the fields for your candidate profiles. Correspondingly, giving you an idea if a candidate is a good fit for your role. Thereafter, you can quickly decide to stop further review, or further escalate down the hiring pipeline. Since mass publishing to job boards will likely receive lots of resumes, this is a perfect complementary feature!
  3. 100+ In-Built JD – Well, why do you even want ATS if not to hire quickly? With Freshteam, the software provides over 100 ready-to-use JD templates to help you quickly get the word out. Sure, you can use your own too, but you get a superb head start if you need!

Pricing

  • Free Plan: Yes, for 3 job postings per month
  • Paid Plans: fr US$ 1/mo per employee + US$ 59/mo as platform fee
  • Free Trial: 21 Days

5. GoHire

Best ATS: GoHire

Year Founded: 2016

Country: UK

Essentials

  • Mass Publish Jobs: Yes, to 15+ Job Boards
  • Source Candidates: No
  • Screening Assessments: Yes
  • Contact & Schedule Interview: Yes
  • Send Offer Letter: Yes
  • Custom Hiring Workflow: Yes
  • Build Career Page: Yes
  • Reports & Analytics: Yes
  • GDPR Compliant: Yes
  • Integrations: 20
  • Mobile App: No

Buy Factor

  1. Unlimited Team Members – You see this right! Most other ATS charges based on the number of members required. With GoHire, you can take a subscription and use without worry when you scale. A top choice for the businesses with an eye on forecasted growth! Likewise for the job agencies!
  2. 700+ JD Templates – Yes! Another feature to support high-growth companies. If you are aggressively hiring, you will benefit greatly from this number of ready templates at your disposal.
  3. Audit Log – The audit log keeps every data related to usage of the GoHire platform for security and safeguarding. Thus, is your organisation strict on data protection? This feature will help guard against data compromise while having a hand on keeping the platform healthy. Afterall, audit logs are where your IT will look to first when troubleshooting technical glitches!

Pricing

  • Free Plan: No
  • Paid Plans: fr US$ 62/mo for unlimited users
  • Free Trial: 14 Days

6. Recruiteze

Best ATS: Recruiteze

Year Founded: 2014

Country: USA

Essentials

  • Mass Publish Jobs: Yes, to 12+ Job Boards
  • Source Candidates: No
  • Screening Assessments: Yes
  • Contact & Schedule Interview: Contact only
  • Send Offer Letter: No
  • Custom Hiring Workflow: Yes
  • Build Career Page: Yes
  • Reports & Analytics: Analytics only
  • GDPR Compliant: No Info
  • Integrations: Nil
  • Mobile App: No

Buy Factor

  1. Resume Parsing – Similarly to Freshteam, Recruiteze is the other ATS to provide resume parsing capabilities. Still, which is more accurate or powerful? Take a trial and you will know!
  2. Built-In CRM – A feature that benefits more for job agencies. With CRM, users of Recruiteze can store contact information and any communication notes of their clients, hiring Managers and vendors in one platform. In turn, this will help them locate past conversations and understand better their business relations with each other in order to manage it better. A good value-add especially when your company understands HR x business!
  3. Built-In Task Management – Besides CRM, you also get task management tools with Recruiteze. The tools let users create task, set deadlines, assign team members, and mark them ‘Done’ when completed. Just to clarify, need not be HR-related tasks too! So, this tool will add value to the ever-busy recruiter by boosting their personal productivity to get things done.

Pricing

  • Free Plan: Yes, for up to 500 candidates
  • Paid Plans: fr US$ 21.20/mo for 5 users
  • Free Trial: 15 Days

7. Staff Squared HR

Best ATS: Staff Squared HR

Year Founded: 2012

Country: UK

Essentials

  • Mass Publish Jobs: No
  • Source Candidates: No
  • Screening Assessments: No
  • Contact & Schedule Interview: No
  • Send Offer Letter: No
  • Custom Hiring Workflow: No
  • Build Career Page: No
  • Reports & Analytics: Yes
  • GDPR Compliant: Yes
  • Integrations: Limited
  • Mobile App: Yes

Buy Factor

  1. Full-Suite HR Software – The fourth complete HR suite in our list of ATS. With tools for employee data, expense management, time tracking, performance management and more, users of Staff Squared will find the platform useful for everyday HR work and only at a small cost. Nonetheless, Staff Squared isn’t heavy on their ATS features. Next point.
  2. Simplified ATS – Applicant tracking in Staff Squared is a matter of job publishing and maintaining a record of candidates only. No mass publishing. No offer sending tool and so forth. The thing is; are you heavy on hiring? If not, then Staff Squared could very well be nicely equipped enough for your work. Nevertheless, what you get is superb low price!
  3. Top-Notch Security & Reliability – A software who dares to boast their security and reliability should never be taken with a pinch of salt! That is, Staff Squared offers enterprise-level encryption for browser-platform exchanges, real-time backups, and even the possibility of 2FA for logins. Above all, their servers are located in data centre with tight security measures that are staffed 24/7! Since 2012, Staff Square are also accredited with CyberEssentials, a national security standard.

Pricing

  • Free Plan: No
  • Paid Plans: fr GBP 3.5/mo for 1 staff
  • Free Trial: 14 Days

8. Zoho Recruit

Best ATS: Zoho Recruit

Year Founded: 2009

Country: India

Essentials

  • Mass Publish Jobs: Yes, to 60+ Job Boards
  • Source Candidates: Yes
  • Screening Assessments: Yes
  • Contact & Schedule Interview: Yes
  • Send Offer Letter: Yes
  • Custom Hiring Workflow: Yes
  • Build Career Page: Yes
  • Reports & Analytics: Yes
  • GDPR Compliant: Yes
  • Integrations: 40+
  • Mobile App: Yes

Buy Factor

  1. AI-Powered Recruitment – Zoho’s very own AI, called Zia, powers Zoho Recruit to support talent spotting and assessment. How accurate this is, frankly we can’t tell. But we like how adopting AI can pave the way to improve the technology to aid and advance workplace efficiency and business profitability. Try it! You never know how far this can go in your recruiting!
  2. Run Background Checks – Likewise to Breezy, Zoho Recruit integrates with Checkr to provide background checking easily and seamlessly within the platform.
  3. Auto-Generate Resume – Similarly to resume parsing, except that this tool reads the information from a candidate’s resume to automatically populate to your template resume. In doing so, job agencies can properly ‘brand’ themselves and standardise their methods across organisation. This is a real-time saver and reputation builder!

Pricing

  • Free Plan: No
  • Paid Plans: fr US$ 25/mo per recruiter
  • Free Trial: 45-Day Moneyback

*. BONUS

The above list is some of the most recognised applicant tracking systems around. But do you know that team collaboration software such as Asana, Infinity, and Monday.com can be used as ATS too? These software works by using boards. So, all you need is locate the right board template to start tracking your job applicants. Then again, these software may not come with many of the essential features of dedicated ATS such as mass publishing jobs, sending offer letters, pre-assessments etc. Nonetheless, users can always look towards integrating with another third-party software, or just use a separate one. To know more about team collaboration tools, read our review of the top ones HERE.

Our Advice

The various ATS discussed above provide advanced touch to HR Management and recruiting. Prior to adoption, always understand your needs. Perhaps gather a brainstorming session with the relevant parties to understand further. Then, closely evaluate the features and pricing. The world of HR powered by technology is just at the tip of the iceberg. Much can be explored in how HR can be managed efficiently and effectively in the organization. Hence, it is left to you to decide to adopt or be left out. Your call.

Activities

Read Next! Is the approach to hitting organization goal in managing Objectives & Key Results? Read HERE.

Check out our Tags: HR Tech | Personal Productivity

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